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S7 - Management Practices & Human Ressources
S8 - Acheiving Compliance
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Summary
Acheiving Compliance
S 8.1
Raison d'être
Indicators of Compliance
Ethical Questions to ask
Examples of good ethical practice
Examples of poor practice
  1. A new Member Organization of CCIC shall submit within one year of membership acceptance a completed self-assessment form indicating current status of compliance. The Organization shall have three years from membership acceptance to provide CCIC with certification from its governing body of full compliance or explanation of non-compliance. Any indication of non-compliance with any standard shall be reviewed and a decision made by CCIC.

Why
Why

This Standard addresses the ethical principles of accountability and transparency. Submitting the signed self-assessment form to CCIC provides evidence of the Organization’s commitment to ethical conduct. 

 

In addition to this peer accountability function, the underlying goal of the CCIC Code of Ethics and Operational Standards is shared learning to improve practices based on ethical principles. Submission of an initial assessment after one year ensures that the Organization and the Council see what improvements are still needed to reach full compliance and what guidance can be offered. The requirement for an initial assessment also recognizes that there may be legitimate questions and issues related to the Standards and to the Organization’s practices. The Council and Organization can then work together over an additional two years to ensure mutual understanding and agreement on implementing the Standards, allowing time for appropriate policies and practices to be put in place. 

 

The approach used by the Council is “comply or explain”. In other words, an Organization is expected to reach full compliance, unless the explanation provided satisfies CCIC that the Organization remains committed to ethical conduct but has an adequate reason for not fulfilling a particular standard of practice. 

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Indicators of Compliance
Indicators of Compliance
  • Sufficient time is allocated during meeting(s) of the governing body to adequately review the Organization’s policies and practices in relation to the CCIC Code of Ethics and Operational Standards.
  • A signed and completed self-assessment form is submitted before the one-year deadline date specified by CCIC.
  • Policies and practices identified as insufficient to meet the Standards are strengthened in a timely manner.
  • Confirmation of full compliance, or explanation of non-compliance, is submitted before the three-year deadline date specified by CCIC.
  • Responses to questions of clarification or concern from CCIC regarding compliance are provided in a timely manner.
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Ethical Questions to ask
Ethical Questions to ask
  • Have we engaged the appropriate staff and all members of the governing body in our reflection about compliance?
  • Have we sought guidance and advice when something is not clear or when not everyone agrees?
  • What steps are needed to ensure that we act in a timely way on the lessons from our reflection and assessment?
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Examples of good ethical practice
Examples of good ethical practice
  • Providing all members of the governing body with an orientation about the CCIC Code of Ethics and Operational Standards and the opportunity to discuss related guidance documentation in order to ensure appropriate interpretations of Standards.
  • Seeking the opinions of a sample of partners and donors as part of the assessment process, in order to validate certification of ethical practices.
  • Keeping the self-assessment form on file with the Organization’s policies and procedures.
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Examples of poor practice
Examples of poor practice
  • Having one person in the office fill in the form and one member of the governing body sign it without a full discussion by the governing body.
  • Ignoring dissenting voices that question the Organization’s status of compliance.